How to select project task management system. Tips to manage task

How to Select Project Task Management System?

Running a project is not easy considering there are multiple task and resources needed to be managed. Most of the challenges revolve around managing what is the task that is assigned to you, when you need to do it and what is the deadline?

The aim of a task management system is to empower you to do exactly that. A task management system makes the process of managing your task, team, and resources aligned towards a common goal and understand the priorities.

Importance of Task Management System:

For successful completion of a project or operation, it is important to understand the underlying importance a task contribute to a project success.

A clear set of objectives
Understand task priorities and deadlines
Assign responsibilities
Understand to do list on a day or during the week/months.
Determine resourcing requirements to fulfill the task.
Determine Budget and estimates for a project.
Identify critical path – the path with the longest sequence of activities
Identify Free Float, Total Float etc.
Identify project risk and issues

And there are probably many points which makes task management system so crucial for project success.

What determines the requirement of a task management system?

Let us see areas where having a task management system in place is so crucial for project success.

Complex Project

These projects are typically long duration projector there are multiple tasks happening at the same time. In such projects, considering their lot of task happening in parallel, it will be difficult to monitor and manage all task simultaneously without a task management system in place.

Resource Collaboration

Either one resource or multiple resources working on a project, we would like to know their availability. And how effectively they have been utilized. Having a task management system in place will enhance the visibility of required task delivery against resource availability. That will help the management to understand the requirement of resources for a particular task

It poses much greater importance on a task management system when same resources are deployed for multiple projects. In such scenario, while designing the task schedule, the availability of resources for the task is to be considered. Else the schedule has to be adjusted to align with the availability of resources.

Responsibilities

When it comes to responsibilities, along with a task management system, management also wants a good resource management system where they can monitor the responsibilities of the resources against the overall availability of their time.

You need a good system in place where resources available for a project and also for multiple projects are streamlined against their available hours.

Multiple Projects

Managing tasks in a single project is a lot easier than having multiple projects. In such scenario, there are different stakeholders in multiple projects. Not having a system in place means adding chaos to different stakeholders of task delivery and deadlines.

Running multiple projects at a time is only going to be effective with a task management system put in place.

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